Policy applied by Shorebased when managing client data
General data protection policy
Surrey Shorebased will only collect and retain personal data in line with the General Data Protection Regulations.
Only the minimum amount of data will be collected and in most cases this will consist of names and email addresses only. Postal addresses will be required in cases where documents need to be delivered by post. This data will not be disclosed to any third party except as required by law or the RYA
Data will only be retained as long as necessary for administration of the courses
Business records will be retained in accordance with HMRC requirements and after that period has expired all data held by Surrey Shorebased will be removed from our storage.
(xv) Data handling specific to RYA interactive SRC courses:
To enable access to your online course we need to share some of your personal data with the RYA via your user profile in www.ryainteractive.org. This learning management website is hosted and maintained by a third party called Learning Pool, who will not use your personal information for any reason other than enabling your course.
Your name and email address will be entered on www.ryainteractive.org in order to create your user account. On your first access to the site, you will be asked to enter your address and date of birth. You will have access to the site for one year in order to complete your online course. During this period, your personal information will be held on the website by Learning Pool and be available to this training centre and the RYA for the purpose of managing your course.
Instructional support will be provided by this training centre for a period of 12 months from the date of your course booking.
On completion of your course, your name, email, date of birth and address will be transferred to the RYA's central database for the purpose of recording details of the course and any certification you gain as a result of it. This information allows the RYA to record your certification, to update any records they may already hold about you or your qualifications and to verify your certificate if required. After one year from the date of your enrolment on the course, your user account will be removed from www.ryainteractive.org.
Full details of how the RYA will deal with your personal information will be displayed when you first access www.ryainteractive.org.